Anthony Carroll is committed to ensuring that your privacy is protected. This statement (together with our terms of engagement) sets out the basis on which any personal data we collect from and about you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. This statement is provided in line with obligations from 25th May 2018 under the General Data Protection Regulation (GDPR). Anthony Carroll will act as the data controller of the personal data that we process in relation to you.
DATA WE COLLECT AND PROCESS
We will collect and process the following data about you:
INFORMATION YOU GIVE US
This is information relating to you that you give us by corresponding with us by phone, e-mail or otherwise. It includes the information you supply us with when you engage us to provide legal and tax services. The information you give us may include, but is not limited to, your name, address, e-mail address, phone number, PPS number, marital status, financial and credit card information, bills, photograph, passport, driving licence or other identification documents, medical records, etc. The type of information will vary depending on the nature of your engagement with our firm. You are not obliged to provide us with your personal information. However, if you do not, we might not be able to carry out the services you have requested of us and engaged us to provide.
Where you provide information relating to other individuals, we would ask that you firstly notify them of this, to the extent practicable.
INFORMATION WE COLLECT ABOUT YOU
Depending on the circumstances, we might also obtain personal data about you from other sources such as public registers, government and regulatory authorities, business partners, financial and insurance advisors, service providers, etc.
WHY WE PROCESS YOUR DATA
We process your data in order to comply with legal obligations to which we are subject, to perform the professional services you have engaged us to provide or to take steps at your request prior to undertaking to provide services for you. For example, this may include lending institutions, barristers, medical practitioners, insurance companies, witnesses, accountants, tax advisers, engineers, surveyors, auctioneers and other experts. We do this because you have engaged our professional services. In certain circumstances, we will process your data for the purposes of our legitimate interests, such as to inform you of changes to our services, provide you with information on legal developments or about other services that we offer.
HOW WE USE YOUR DATA
We gather and use your information to:
- allow us to provide the legal and/or tax services we are engaged to provide
- comply with legal obligations we might be subject to, such as Revenue, Law Society or anti-money laundering requirements
- provide you with information about other services we offer that are similar to those you have already requested of us or enquired about
- provide you with information on legal developments
- notify you of changes to our services
- monitor and improve the quality of our services
- to establish and exercise our legal rights
- allow you to participate in events organised by us or our partners
WHO WE SHARE YOUR DATA WITH
We may share your information with agents, contractors or partners of Anthony Carroll in connection with services that these individuals or entities perform for or with Anthony Carroll. These include but are not limited to providers of archiving services, barristers, overseas counsel, third party experts, accountants, financial and tax advisors or external auditors.
We may disclose your data if we sell or buy any business or assets, in which case we may disclose or share your data in order to comply with any legal obligation or in order to enforce or apply our terms of engagement.
Our agents, contractors or partners are restricted from using your data in any way other than to provide services for Anthony Carroll, or services for the collaboration in which they and Anthony Carroll are engaged. Anthony Carroll requires that all such agents, contractors or partners enter into contractual guarantees to observe security and privacy obligations as least as stringent as those set forth in this privacy statement.
DATA SECURITY
We take our data security responsibilities seriously, employing appropriate physical and technical measures. Unfortunately, the transmission of information by means of the internet, including through e-mail, is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to or from us by means of e-mail and any such transmission is at your own risk.
DATA RETENTION
We retain your data only for as long as this is necessary in connection with the professional services that we provide and in accordance with our legal obligations. In particular, we are required to retain certain financial records for specific periods after a transaction. It is our standard practice to retain files and related documents for a period of not less than 7 years from the last activity on that file. However, for certain types of transactions and matters, this period will be longer having regard to the nature of the matter in question (for example property related transactions). Other documents, such as wills, need to be kept for longer periods.
MARKETING
We may contact you by mail, email and telephone about our services and other events involving or relating to Anthony Carroll which may be of interest to you.
Opting Out
You have the right to ask us to stop processing your personal data for direct marketing purposes. If you wish to exercise this right, please send us an email with your name, address, DOB and reference to info@anthonycarroll.ie with a header that says “GDPR -Unsubscribe”.
Cookies
Cookies are small text files that provide information regarding the device used by a visitor. Where used, cookies are downloaded to your device and stored on your device. The following cookies are used on this website:
Necessary Cookies
Necessary cookies are required to enable the basic features of this site, such as providing secure log-in or adjusting your consent preferences. These cookies do not store any personally identifiable data.
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Analytics Cookies
Analytical cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics such as the number of visitors, bounce rate, traffic source, etc.
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WHERE WE STORE YOUR INFORMATION
We might store your information in different places. Physical files are stored in our office and our archives. Electronic files are stored on our secure servers and in the cloud. We may transfer your data to, and store it at, a destination outside of the European Economic Area. Whenever we transfer your data in such a way, we will ensure appropriate safeguards are in place. You may contact us via e-mail, letter or telephone in case you wish to find out more or to obtain a copy of the appropriate safeguards.
YOUR RIGHTS
You have the right to request that we:
- inform you whether we process your data, provide you with details relating to our processing, and with a copy of your data
- rectify any inaccurate data we might have about you without undue delay
- complete any incomplete information about you
- erase your personal data without undue delay
- are restricted from processing your data
- furnish you with the personal data which you provided to us in a structured, commonly used and machine-readable format
Where we process your data solely on the basis of your consent, you are entitled to withdraw your consent at any time. This will not affect the lawfulness of our processing before the withdrawal.
You also have the right to lodge a complaint with the Data Protection Commissioner at any time.
The exercise of your rights might be subject to certain conditions prescribed by law and we might require further information from you before we can respond to your request.
You may exercise your rights by contacting us at the addresses or e-mail address provided above.
CONTACT DETAILS
If you would like to contact us with any queries or comments in relation to your personal data, please:
Send an e-mail to: info@anthonycarroll.ie with your name, address, DOB and with GDPR appearing in the Header Reference.
Send a letter to: Anthony Carroll & Co, Carlton House, O’Neill Crowley Quay, Fermoy, Co. Cork with your name, address, DOB and with GDPR appearing in the Header Reference.
CHANGES TO STATEMENT
We may update this privacy statement from time to time and will publish such updated version on our website, as appropriate.
Anthony Carroll & Co.,
Solicitors,
Carlton House,
Fermoy,
Co. Cork
info@anthonycarroll.ie
025 31100
